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Tournament Rules & Regulations

TOURNAMENT INFORMATION & PARK POLICIES

Proof of Insurance

Proof of Insurance must be submitted by the Wednesday prior to your first game.  NO EXCEPTIONS!
Failure to submit proof of Insurance will prevent your team from playing!

You will not be reminded again of this requirement. Please understand this request comes from OUR Insurance carrier.

You can go back into your Registration and EDIT -to add your Insurance- any time. 

TEAM INSURANCE MUST HAVE THE FOLLOWING ADDED:

FROZEN ROPES ORANGE COUNTY, LLC/FROZEN ROCK, LLC

24 OLD BLACK MEADOW RD

CHESTER NY 10918

 

Schedules

Any requests for scheduling consideration must be made no later than two weeks prior to the event. Every effort will be made to accommodate requests, but we cannot guarantee all requests may be honored.

 

Schedules will be released by the Tuesday before the tournament weekend.

 

Daily Event Admission

There is a daily admission fee of $5 per day for guests ages 13+. NO CHARGE for players and registered coaches. Coaches will be required to sign in upon their arrival at the facility. THREE coaches max per team. PLEASE MAKE SURE TO NOTIFY YOUR PARENTS OF OUR POLICY BEFORE THE TOURNAMENT DATE.

 

Park Rules

NO outside food or beverages permitted in the park. 1 team cooler is allowed (We have a full Cafe with many food and beverage choices)

NO smoking in or around the park.

Disruptive conduct or abusive language will not be tolerated.

NO SUNFLOWER SEEDS or chewing gum

NO metal spikes

NO pets

NO bicycles, scooters, roller skates or skateboards

 

Parking

Beware of foul balls from the playing fields. All guests assume the risk of balls hitting their cars or windshields. Parking down below or near the road are options. Additional parking is available on Elkay Dr., just past the facility.

 

Cleats

Players must wear rubber cleats, sneakers or turf shoes on the turf playing surfaces at Frozen Ropes.  NO METAL SPIKES.

Note: Field #3 is a dirt playing surface.

 

Jewelry

Players are prohibited from wearing jewelry of any kind during their games.

 

Tunnel Time / Pre-Game

Use of the indoor batting tunnels will be assigned.  Teams are assigned 15 minutes in the tunnel and must adhere to assigned tunnel and time limits. A coach must remain in the tunnel at all times with the players. Teams may be assigned to share tunnels. Pre-game infield/outfield will be allowed on the outfield playing areas only. Teams are to bring their own practice balls for the batting tunnels.

 

Hotel Information

All teams making overnight travel accommodations are encouraged  to book hotel reservations at one of our partner hotels. Visit our HOTELS page:

 

Offsite Field Use

Directions to off-site fields can be found on FIELDS page.  Off-site fields will be no more then 30 minutes from the park. Frozen Ropes does not guarantee games will be played at the main complex.

 

First Aid

There will be first aid equipment on site for all of our games. In case of a serious injury players will be sent to Orange Regional Medical Center located in Middletown, NY.

 

Outside Food

No outside food or beverages (except a team cooler) are allowed inside the park. Please inform your players and parents of this rule so they are not surprised upon arrival. Our Café will be open during all tournament games. We have a full breakfast, lunch and dinner menu.

 

Protests

Protests will be heard and ruled on by the tournament director. The team protesting must make cash payment of $150 at the time of the protest. If the protest is ruled in the protesting team’s favor the $150 will be refunded. The ruling made by the director will be final. Protests must be filed and ruled on before the next pitch. No team may protest a game after the final out is recorded.

 

Suspensions

Any player or coach that is ejected from a game will be subject to a one game suspension.

NO EXCEPTIONS.


Payment and Refund options

 

Payment

Teams can register for tournaments by clicking the links found with each Tournament on the Baseball/Softball Tournaments page.

All credit cards accepted online or by phone. 845.469.9507

Checks should be made payable to Frozen Ropes and sent to:

Frozen Ropes

24 Old Black Meadow Road

Chester, NY 10918

 

Refunds

A refund or tournament credit will be issued for any request made more than 30 days prior to the start of the event, less a $150 processing fee.

Any cancellations made between 11 and 30 days out, will result in a tournament credit being issued for 50% of the total paid. Tournament credits are valid for one year.

No refunds or credits for cancellations within 10 days of the event.

 

Inclement Weather

If rain comes into play, we will do everything we can do to stay close to the original game schedule. If we need to change the schedule due to inclement weather, we will do our best to try to maintain the original tournament format schedule. The format may be changed to lesser time limits or fewer innings in order to complete the tournament. All rain out games may not be made up depending on time constraints. In case of scheduling changes it is the team's responsibility, not the tournament committee, to make sure they are

aware of the new schedule or any scheduling changes. This information will be posted when it becomes available.

 

Weather Related Refund Policy

3 Game Minimum                             

0 games played 100% tournament credit (NO REFUND)

1 game played 70% tournament credit

2 games played $100 tournament credit

 

4-5 Game Minimum

0 games played 100% tournament credit (NO REFUND)

2 games played 50% tournament credit

3 games played $100 tournament credit


BASEBALL ​​​​​​​Tournament Rules

 National High School Federation Baseball Rules will be enforced with the following exceptions. 

Rosters

The roster size can be unlimited for the number of players on the team. There can be no more than 3 coaches allowed in the tournament. A team can add to the roster up to the first game. Once your first game begins, rosters will freeze and no new players can be added. A player can be on the roster for two different age groups in a tournament, but not on multiple teams within a single age group.

BB Age Requirements

Spring/Summer
18U Born on or after May 1
st  2000

17U Born on or after May 1st  2001

16U Born on or after May 1st  2002

15U Born on or after May 1st  2003

14U Born on or after May 1st  2004

13U Born on or after May 1st  2005

12U Born on or after May 1st  2006

11U Born on or after May 1st  2007

10U Born on or after May 1st  2008

9U Born on or after May   1st  2009

*Note: Frozen Ropes requires teams to move up an age division during the fall season.

Age group is determined by players age as of May 1st, 2020. For example, a player who is 12 years old on October 1st 2019 but turns 13 years old on March 1st 2020, must play in the 13U division for the Fall 2019 season.*

 

Innings/Time Limit

  • 9U-12U (including 12U 60X90) 1 hour 45 min game time or 6 complete innings
  • 13U-18U 1 hour 50 min game time or 7 complete innings
  • POOL PLAY GAMES CAN END IN A TIE
  • Playoff games will use the tie breaker system below.
  • There is NO TIME LIMIT in the Championship Game

 

No inning can start after time has expired. Time will be kept by the umpires.

We will not finish an inning if the home team is winning & batting when time expires.

For each team's pool games a coin flip will predetermine the home and away teams. The higher seed during the playoff rounds will have a choice of home or away.

 

Frozen Ropes Tie Breaker

If a playoff game is tied after time limit or if all innings have been completed the “Frozen Ropes Tie Breaker” will go into effect. You start the next inning with the last batted out at second base and zero outs and play the complete inning. After two complete innings with no winner the third extra inning will start with runners on second and third and one out, again the last two batted outs. This format will continue until a winner is determined. This tie breaker is used in all playoff rounds including the championship game.

POOL PLAY GAMES CAN END IN A TIE.

 

Sliding

You must slide or avoid the fielder.

 

Dropped Third Strike

Dropped third strike rule will be enforced in all age divisions.

 

Leading/Stealing

Leading and stealing allowed in all age divisions.

9U and 10U play (46 foot mound 65 foot bases)

11U and 12U (50 foot mound 70 foot bases)

 

Intentional Walks

9U-18U Inform the umpire of your desire to walk the batter. No pitches have to be thrown.

 

Mercy Rule – Enforced in all games

15 runs after 3 innings

10 runs after 4 innings

8 runs after 5 innings

 

Trips to the Mound

The pitcher must be replaced on the 2nd trip to the mound in any inning, or on the fourth total trip in the game.

 

Balks

9U-10U one warning per team in pool play rounds.

No balk warnings during playoff and championship rounds.

 

11U-18U No balk warnings in any round.

 

Third to First

There is NO third to first move allowed by the pitcher.

 

Pitching Restrictions

No limits on the amount of pitches or innings one player can throw. Coaches please make sure to keep all players safe and not over throw them in your attempts to try to win a championship.

 

Starting Line Up

Teams can choose to bat any number of players. The extra players in your line up will be listed as an EH. Teams can also use a DH if they would like. You can have both an EH and DH in the line up at the same time. ONLY 1 DH CAN BE USED IN THE LINE UP.

 

Shrink Rule/Playing with 8

When a player is injured and a team is roster batting that team will be forced to take an out the next time the player comes to bat. After the out is recorded the batting roster will shrink to one less hitter. If a player is ejected a team is forced to take an out each time that player steps to the plate. All games must be started with at least 9 players. A game can be finished with 8 players. Once a team establishes it has 8 players it must finish the game with 8 players.

 

Re-Entry Rule

Starters may be replaced by a legal sub and re-enter at any time during the game as long as they re-enter into the same slot in the original batting line up. Subs leaving the game may not return to play.

 

Courtesy Runner

Courtesy runners are optional for both the pitcher and catcher at any time. Any subs on the bench must be used first. If there are no subs on the bench, the last batted out can run for your pitcher or catcher. If the player is the pitcher or catcher the next batted out in the line up will be the runner.

 

Bat Requirements

9U-12U no restrictions

13U-14U -3 BBCOR ONLY

15U-18U Wood Bat Only

 

Tie Breaker Rules

1. Overall record
2. Head to Head; If three or more teams are tied and one team has not beaten all others, runs allowed will be the tie breaker used.

3. Total runs allowed in pool play.

4. Total runs scored in pool play.

5. Coin flip

 

Not Covered In the Rules

In the event any item is not covered in the rules, the tournament committee will make the fairest possible ruling and that ruling will be final.

 

SOFTBALL Tournament Rules

ASA Rules will be enforced with the following exceptions.

Rosters

The roster size can be unlimited for the number of players on the team. There can be no more than 3 coaches allowed in the tournament. A team can add players to the roster up to the first game. Once your first game begins rosters will freeze and no new players can be added. A player can be on the roster for two different age groups in a tournament, but not on multiple teams within a single age group.

 

SB Age Requirements

Spring/Summer
18U Born on or after Jan 1
st  2000

17U Born on or after Jan 1st  2001

16U Born on or after Jan 1st  2002

15U Born on or after Jan 1st  2003

14U Born on or after Jan 1st  2004

13U Born on or after Jan 1st  2005

12U Born on or after Jan 1st  2006

11U Born on or after Jan 1st  2007

10U Born on or after Jan 1st  2008

9U Born on or after Jan 1st  2009

*Note: Frozen Ropes requires teams to move up an age division during the fall season.

Age group is determined by players age as of January 1st, 2020. For example, a player who is 12 years old on October 1st 2019 but turns 13 years old on January 1st 2020, must play in the 13U division for the Fall 2019 season.*

 

Starting Line Up

Teams can choose to bat any number of players. The extra players in your line up will be listed as an EH. Teams can also use a DP.

 

Innings/Time Limit/Determining Home & Away

10U 1 hour 20 min game time or 6 complete innings

12U-18U 1 hour 20 min game time or 7 complete innings

No inning can start after time has expired. Time will be kept by the umpires.

We will not finish an inning if the home team is winning & batting when time expires.

For each team's pool games a coin flip will predetermine the home and away teams. The higher seed during the playoff rounds will have a choice of home or away.

 

International Rule will be used in all playoff rounds as a tie breaker.

 

Please note: 16U & 18U showcase events will use a one hour and 20 min drop dead time. We will finish the batter, and score will not revert back.

 

Pitching Distance

10U 35’

12U 40’

14U-18U 43’

 

Dropped Third Strike

Dropped third strike rule will be enforced in all age divisions.

 

Intentional Walks

10U-18U Inform the umpire of your desire to walk the batter. No pitches have to be thrown.

 

Mercy Rules – Enforced in all rounds

15 after 3 innings

10 after 4 innings

8 after 5 innings

 

Tie Breaker Rules

1. Overall record

2. Head to Head; If three or more teams are tied and one team has not beaten all others, runs

allowed will be the tiebreaker used

3. Total runs allowed in pool play.

4. Total runs scored in pool play.

5. Coin flip


Not Covered In the Rules
In the event any item is not covered in the rules, the tournament committee will make the

fairest possible ruling and that ruling will be final.